Policy & Document Management

Many aspects of compliance with the POPI rely on a good governance model. This means that organisations have to set policies and train staff and contractors to such policies. The combination of policies and training will contribute to better data handling in the organisation.

Under the POPI, this forms part of the material required to demonstrate compliance with the regulation and may be required by the Data Protection Authorities in case of an audit.

Key features

Policy & Procedure Management

• Dozens of built-in and easily editable IT policy templates;
• The policies can be shared as training material;
• Upon reading the policy, staff can acknowledge reading the policy with an electronic signature;

Contract Management

The GDPR requires that many contractual relationships are established between data-controllers and data-processors.

• Management of data-processing agreements
• Management of non-disclosure agreements;
• Management of additional contracts;
• Attach documents in the supplier's file;

Record Retention Policies

The POPI requires that when no longer required, data should be deleted. Our record retention policies will assist the organisation in setting the expected reference for data retention.

• Comprehensive tagging with relevant lawful basis;
• Ability to document relevant legislation;
• All the record retention entries can be selected from the data processing activities;

Privacy Statement Editor

• Comprehensive editor to ensure the key aspects required under Section 18 of the POPI Act are included;
• Friendly responsive web front-end template'
• The DPO can update the privacy statement in real-time with no need to involce the webmaster;

General document management features

• Authoring of documents with a built-in on-line rich-text editor;
• Classification of documents (in line with ISO 27001 requirements);
• Handling of Non-Discloure Agreements;
• Attach additional files of any format;
• Folder creation: to easily sort and retrieve documents;
• Set access rights on folders;
• Audit trail of documentation viewed;
• Document search engine;
• Ability to export in Word/HTML/PDF.
• Version control
• Encryption of documents at rest and in transit;